Annual Census – Scouts Victoria

Conducted March 31st each year, this is the official Scouts Victoria survey of all registered Cubs, Scouts, Venturers, Rovers, Adult Helpers & Leaders in MWSG (Macedon-Woodend Scout Group). All MWSG members registered as at this date incur an annual fee.

Annual Fee – Scouts Victoria 

This annual fee is set by Scouts Victoria, which covers insurance and overall state wide running costs (campsites, training programs & subsidising events). This fee is non-refundable, and is charged on a pro-rata basis for new members who join throughout the year. In 2022 this fee was $248.

As a group, we collect this fee and onpay to Scouts Victoria.

District Levy – Lerderderg Region

This is an annual levy which is paid to maintain the campsite at Noonameena (Lauriston).  This levy is based on the number of youth members registered as at census date. In 2022 this levy was $7.  

This is collected with Annual fees and onpaid to Lerderderg District.

Annual Fee Invoice – March

The Scouts Victoria Annual fee & District Levy are invoiced from our group to our members for payment by mid March.  

This ensures families are financially committed, gives potential members time to trial Scouting, allows time for the Treasurer to follow up payments and the Group Leader to de-register any departing members.

Please note – as we use “Stripe” for online credit card payments, a processing fee is included on the invoice.  Payment by bank deposit does not attract this fee.

Term Fees Invoice – May

Term fees are set by our Group, as agreed upon between the MWSG committee and leaders. 

These fees cover the upkeep and running costs of our hall and equipment, leader training and expenses incurred in running the weekly program.  This also assist us to subsidise activities while keeping a balance of affordability and we believe it represents excellent value against other extra curricular activities. 

Assistance is available for families under financial hardship. Please speak to the Group Leader & Treasurer for a confidential discussion in relation to potential assistance.

In 2022, the Term Fee was  $70. per term, totalling $280 for the year.

This is invoiced for payment by 31st May, to ensure we reflect the true position of the group in our end of financial year reports. Pro-rata invoices will be issued to new members who join throughout the year.

Please note – as we use “Stripe” for online credit card payments, a processing fee is included on the invoice.  Payment by bank deposit does not attract this fee.

Uniforms – Shirt, Scarf & Woggle

All uniform shirts are to be purchase from https://scoutshop.com.au/t/uniforms

It is worth purchasing the size your youth will be at the end of their time in the section (ie Cubs 11, Scouts 14) so to avoid having to remove and restitch on badges!

The group will provide a woggle and group scarf upon induction, and badges as earned.

Event Expenses

Other costs and expenses may be incurred for ‘user pays’ activities and events, such as camps, rock climbing, surfing, sky driving etc.  These are ticketed items for purchase via Team App. 

These events and activities are optional.

Fundraising

Throughout the year, we have a number of fundraising opportunities.  These are generally targeted events, with specific goals ie. Bunnings BBQ for Scout families wishing to subsidise their cost to attend Jamboree.

Monster Raffle is run annually by Scouts Victoria, with 100% of ticket sale proceeds coming back to the selling group. This requires a co-ordinator and we encourage members families to purchase, promote and sell tickets.  

In 2021 the raffle moved online, with social media marketing resources and QR codes available.  

Grants

We have been successful in the past applying for and receiving grants for equipmment purchases and building works.  

We encourage people to identify potential grants and requirements, and get involved.